1. General information

The protection of your data is our concern as well as our legal duty. In order to adequately protect your data during transfer, we use both state-of-the-art cryptographic techniques (SSL) and secured technical systems.

2. Responsible institution

Institute of Bioanalysis

Institute Management:

Professors Aileen Funke, Stefan Kalkhof, Matthias Noll, Janosch Hildebrand

Friedrich-Streib-Straße 2

96450 Coburg

E-mail: bioanalytik@hs-coburg.de

Phone: +49 9561 317 787

The Institute of Bioanalysis is an institutional part of the Coburg University of Applied Sciences and Arts. The Coburg University of Applied Sciences and Arts is a corporation under public law and is legally represented by its president

Prof. Dr. Christiane Fritze

Friedrich-Streib-Straße 2

96450 Coburg

Phone: +49 9561 317 0

Fax: +49 9561 317 275

E-mail: poststelle@hs-coburg.de  

3. Contact data of the officially appointed data protection officer

Data Protection Officers of Coburg University

Friedrich-Streib-Straße 2

96450 Coburg

Phone: +499561-3417443

Fax: +499561-317109

E-mail: datenschutz@hs-coburg.de

4. Purpose and legal basis for data processing

On our website we offer our academic and administrative services as well as public information about our activities in compliance with Art. 2 Par. 6 BayHSchG and Art. 4 Par. 1 Cl. 1 & 2 BayEGovG.

The temporary storage of any user’s IP address by the system is necessary to enable the proper provision of the website for the user’s computer. To this end, the user’s IP address will be stored for the duration of the session.

The data is stored in log files to ensure the full functionality of the website. Furthermore the data is used to optimize the website and to guarantee the safety of our IT-based systems. In this context, the data is not evaluated for marketing purposes.

Above purposes describe our legitimate interest in data processing according to Art. 6 par. 1 lit. f of the EU General Data Protection Regulation (GDPR).

5. Use of cookies

Our website uses cookies. Cookies are text files stored by the web browser on the user’s computer. Cookies may be transmitted to a website upon access and allow for the identification of the user. Cookies simplify the utilization of websites for users.

You can deactivate or restrict the transmission of cookies at any time by changing the settings of your web browser. Cookies already stored on your computer may be deleted in the process.

Please note that the deactivation of cookies may negatively affect the performance and functionality of our website.

6. Storage in log files

Each time our website is accessed, an automated system collects data and information from the accessing user’s computer. These packages are stored in the log files of the server.

The following data may be collected and stored:

Information on:

the browser and version used

the operating system of the user

the internet service provider of the user

the IP address of the user

date and time of the access

websites from which the user’s system was led to our website (referrers)

websites visited and files opened via our website

This data is processed exclusively to ensure the provision of the contents of our website, to ensure the functional capability of our IT-based systems and to optimize our website.

7. Communication

Should you have any concerns and contact us via e-mail, mail or telephone, the information provided will be processed for the purpose of answering your request, the following exchange of opinions and potential ensuing questions. Unless you explicitly wish differently, we will answer your request using the same means of communication originally used by you to establish contact. The storage of data serves the sole purpose of answering your request to the best of our abilities and to establish contact with the concerned person. The collected data will not be forwarded to third parties.

8. Integration of Google Maps

We have embedded the services offered by Google Maps into our website. We can therefore offer integrated interactive maps enabling you to comfortably use all of our map features.

Upon visiting our website, Google will be notified of your visit to our subsite containing the Maps feature. Additionally, the information listed under §3 of this policy will be transmitted. This process occurs regardless of the existence of a Google Account. If you are logged into a Google Account, the information will automatically be assigned to your account. Should you not wish for the data to be matched to your account, you need to sign out of your Google Account prior to the activation of the button of the Maps feature. Google saves your data as user profiles and uses these profiles for advertising, market analysis and/or user-appropriate website design. This evaluation occurs specifically to provide appropriate advertising and to inform other users of social networks of your activities on our website (even for users not logged into their accounts). You do have the right to object to the creation of these user profiles, however these objections must be directed at Google.

Further information on the purpose and scale of this data collection and its processing by the provider of the plug-in can be found in the privacy policy of the provider. This policy will also provide you with additional information on your rights concerning this matter and the configuration options to protect your privacy: https://policies.google.com/privacy?hl=en. Google also processes your personal data in the US and has submitted to the EU-US Privacy Shield.

9. Recipients and categories of recipients of personal data

Our IT-provider may be a recipient of your personal data within the framework of our contracts with them concerning the processing of data.

10. Data erasure and maximum storage time

Personal data will be erased or made inaccessible when the purpose of storage is omitted, 7 days later at the most. Besides that, your data may be stored if the European or national legislative authorities have contemplated regulations, laws or other kinds of provisions binding us.

11. Rights of the concerned

If your personal data is processed, you become a concerned person according to DS-GVO and you have the following rights:

• Right to information (Art. 15 DSGVO)

If your personal data is processed, you have the right to be informed about the data stored on your person (especially the categories of data, the purpose of processing and the duration of storage).

Right of correction (Art. 16 DSGVO)

Should incorrect personal data of yours be processed, you have the right of correction and/or completion.

• Right of erasure or limitation of processing (Art. 17, 18 DSGVO)

If the legal requirements are met, you can request the limitation of processing or the altogether erasure of your personal data as well as objecting to the processing of said data.

• Right to information (Art. 19 DSGVO)
• Should you enforce a correction, erasure or limitation of processing towards the responsible authority, according to Art. 19 DSGVO they are legally obliged to forward your request to all recipients to whom your personal data has been disclosed. Concerning this matter you have the right to information toward the person responsible.
• Right of data portability (Art. 20 DSGVO)
• If you have agreed to the processing of your personal data or a contract of data processing already exists and this data processing is conducted by automated procedures, you also have the right of data portability.
• Right of objection (Art. 21 DSGVO)
• If the legal requirements are met, due to reasons originating from a potential special condition you may object to the processing of your data.
• Right of rescission of the data protection declaration of consent (Art. 7 Abs. 3 DSGVO)
• Whenever a declaration of consent was issued, you have the right to rescind it at any time, however this does not touch on any of the processing that happened up the point of rescission.
   Should you make use of the rights mentioned above, a public authority will review whether the legal requirements are met.
• Right of complaining with a controlling authority (Art. 13 Abs. 2 lit d DSGVO)
• Furthermore you have the right of complaining with the Bavarian state commissioner for data protection.
• 12. Closing information on our privacy policy
• We reserve the right to adapt this privacy policy to always fulfill the current legal requirements or to implement changes to our services into the privacy policy, e.g. the introduction of new, additional services. Should you return to us at any point, the new privacy policy will apply.
• If you have any questions regarding this privacy policy, do not hesitate to contact the data protection representative of the Coburg University of Applied Sciences or write an e-mail to: bioanalytik@hs-coburg.de